Excel changing UNC paths in shared workbook











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Excel documents stored on network drive, for example, \networkdataExcelShared



Data workbook.xls contains tables with data entered into.
Report.xls contains UNC paths pointing to \networkdataexcelsharedworkbook.xls



Users enter data into data workbook.xls, and then see this reflected in report.xls- one workbook pulls data from the other.



One machine is giving issues. If this machine opens, edits and saves these documents, it changes the paths to reflect the local machine!



The machine has the path mapped as a drive, eg H: (\networkdataexcelshared), so opening a file from here will give the path H:data workbook.xls. I came across this article online which seems to talk about a similar issue-




The Knowledge Base article indicates that if a workbook is opened from a mapped drive, and the UNC >refers to that same drive, the UNC in the link is updated to the mapped drive designation.




Thinking that I had struck gold, I compared the set up (mapped drives, shortcuts etc) to another user's machine to identify a difference. The other machine has no issues but has the network location mapped exactly the same, as the same drive letter.



As a result this machine cannot be used to edit these shared workbooks, as if it saves it, it no longer points to the correct workbook on the network (eg it won't point to \networkdataexcelshared, but instread will refer to the location machine)



Any ideas?










share|improve this question




























    up vote
    2
    down vote

    favorite












    Excel documents stored on network drive, for example, \networkdataExcelShared



    Data workbook.xls contains tables with data entered into.
    Report.xls contains UNC paths pointing to \networkdataexcelsharedworkbook.xls



    Users enter data into data workbook.xls, and then see this reflected in report.xls- one workbook pulls data from the other.



    One machine is giving issues. If this machine opens, edits and saves these documents, it changes the paths to reflect the local machine!



    The machine has the path mapped as a drive, eg H: (\networkdataexcelshared), so opening a file from here will give the path H:data workbook.xls. I came across this article online which seems to talk about a similar issue-




    The Knowledge Base article indicates that if a workbook is opened from a mapped drive, and the UNC >refers to that same drive, the UNC in the link is updated to the mapped drive designation.




    Thinking that I had struck gold, I compared the set up (mapped drives, shortcuts etc) to another user's machine to identify a difference. The other machine has no issues but has the network location mapped exactly the same, as the same drive letter.



    As a result this machine cannot be used to edit these shared workbooks, as if it saves it, it no longer points to the correct workbook on the network (eg it won't point to \networkdataexcelshared, but instread will refer to the location machine)



    Any ideas?










    share|improve this question


























      up vote
      2
      down vote

      favorite









      up vote
      2
      down vote

      favorite











      Excel documents stored on network drive, for example, \networkdataExcelShared



      Data workbook.xls contains tables with data entered into.
      Report.xls contains UNC paths pointing to \networkdataexcelsharedworkbook.xls



      Users enter data into data workbook.xls, and then see this reflected in report.xls- one workbook pulls data from the other.



      One machine is giving issues. If this machine opens, edits and saves these documents, it changes the paths to reflect the local machine!



      The machine has the path mapped as a drive, eg H: (\networkdataexcelshared), so opening a file from here will give the path H:data workbook.xls. I came across this article online which seems to talk about a similar issue-




      The Knowledge Base article indicates that if a workbook is opened from a mapped drive, and the UNC >refers to that same drive, the UNC in the link is updated to the mapped drive designation.




      Thinking that I had struck gold, I compared the set up (mapped drives, shortcuts etc) to another user's machine to identify a difference. The other machine has no issues but has the network location mapped exactly the same, as the same drive letter.



      As a result this machine cannot be used to edit these shared workbooks, as if it saves it, it no longer points to the correct workbook on the network (eg it won't point to \networkdataexcelshared, but instread will refer to the location machine)



      Any ideas?










      share|improve this question















      Excel documents stored on network drive, for example, \networkdataExcelShared



      Data workbook.xls contains tables with data entered into.
      Report.xls contains UNC paths pointing to \networkdataexcelsharedworkbook.xls



      Users enter data into data workbook.xls, and then see this reflected in report.xls- one workbook pulls data from the other.



      One machine is giving issues. If this machine opens, edits and saves these documents, it changes the paths to reflect the local machine!



      The machine has the path mapped as a drive, eg H: (\networkdataexcelshared), so opening a file from here will give the path H:data workbook.xls. I came across this article online which seems to talk about a similar issue-




      The Knowledge Base article indicates that if a workbook is opened from a mapped drive, and the UNC >refers to that same drive, the UNC in the link is updated to the mapped drive designation.




      Thinking that I had struck gold, I compared the set up (mapped drives, shortcuts etc) to another user's machine to identify a difference. The other machine has no issues but has the network location mapped exactly the same, as the same drive letter.



      As a result this machine cannot be used to edit these shared workbooks, as if it saves it, it no longer points to the correct workbook on the network (eg it won't point to \networkdataexcelshared, but instread will refer to the location machine)



      Any ideas?







      microsoft-excel microsoft-excel-2010 network-shares






      share|improve this question















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      share|improve this question




      share|improve this question








      edited Jan 14 '15 at 11:29









      Dave

      23.2k74361




      23.2k74361










      asked Jan 14 '15 at 11:24









      RASB

      107515




      107515






















          4 Answers
          4






          active

          oldest

          votes

















          up vote
          0
          down vote













          According to Microsoft, this is typical behavior established by the method the file is opened.




          When a source data workbook is linked, the link is established based
          on the way that the workbook was opened. If the workbook was opened
          over a mapped drive, the link is created by using a mapped drive. The
          link remains that way regardless of how the source data workbook is
          opened in the future. If the source data file is opened by a UNC path,
          the link does not revert to a mapped drive, even if a matching drive
          is available. source




          The likely cause is the file being opened differently on the various computers, some using the UNC and the other using a mapped path.






          share|improve this answer





















          • To add a solution to CharlieRB's answer: Try making a shortcut that uses the UNC path on the bothersome machine. It will require human discipline to open the file using that shortcut instead of whatever the user's current method. It would also behoove you to find out what their current method is and try to switch it to a UNC path at some point.
            – Engineer Toast
            Jan 20 '15 at 19:56


















          up vote
          0
          down vote













          I have had this issue with a few clients. Both were using a mapped drive to access the file. One user would open the file, it would change the links to %appdata%XLSTART*corresponding file path to mapped drive*



          I addressed this by making Excel open in the mapped drive for these users. Options, Advanced, General, At Startup, open all files in: (put the network path).






          share|improve this answer





















          • We use several mapped drives, often with Excel files from each. Should it be a specific one?
            – RASB
            Mar 12 '15 at 11:30




















          up vote
          0
          down vote













          I usually open my files via the Explorer window, and got into this issue when I didn't notice the UNC path in the header bar; it used to be the full regular path. I set my shortcuts to the network folders, but they were all created as as UNC paths.



          I opened up a fresh window, navigated to the network drive; all new links would now show up correctly. Killed all old Favorites; new ones now work fine.



          Anil






          share|improve this answer




























            up vote
            0
            down vote













            Using a simple macro I tried to refresh the default file path each time before saving.



            sub saveme()
            Application.DefaultFilePath = "blablablabla$"
            thisworkbook.save
            end sub()



            This seems to work.






            share|improve this answer





















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              4 Answers
              4






              active

              oldest

              votes








              4 Answers
              4






              active

              oldest

              votes









              active

              oldest

              votes






              active

              oldest

              votes








              up vote
              0
              down vote













              According to Microsoft, this is typical behavior established by the method the file is opened.




              When a source data workbook is linked, the link is established based
              on the way that the workbook was opened. If the workbook was opened
              over a mapped drive, the link is created by using a mapped drive. The
              link remains that way regardless of how the source data workbook is
              opened in the future. If the source data file is opened by a UNC path,
              the link does not revert to a mapped drive, even if a matching drive
              is available. source




              The likely cause is the file being opened differently on the various computers, some using the UNC and the other using a mapped path.






              share|improve this answer





















              • To add a solution to CharlieRB's answer: Try making a shortcut that uses the UNC path on the bothersome machine. It will require human discipline to open the file using that shortcut instead of whatever the user's current method. It would also behoove you to find out what their current method is and try to switch it to a UNC path at some point.
                – Engineer Toast
                Jan 20 '15 at 19:56















              up vote
              0
              down vote













              According to Microsoft, this is typical behavior established by the method the file is opened.




              When a source data workbook is linked, the link is established based
              on the way that the workbook was opened. If the workbook was opened
              over a mapped drive, the link is created by using a mapped drive. The
              link remains that way regardless of how the source data workbook is
              opened in the future. If the source data file is opened by a UNC path,
              the link does not revert to a mapped drive, even if a matching drive
              is available. source




              The likely cause is the file being opened differently on the various computers, some using the UNC and the other using a mapped path.






              share|improve this answer





















              • To add a solution to CharlieRB's answer: Try making a shortcut that uses the UNC path on the bothersome machine. It will require human discipline to open the file using that shortcut instead of whatever the user's current method. It would also behoove you to find out what their current method is and try to switch it to a UNC path at some point.
                – Engineer Toast
                Jan 20 '15 at 19:56













              up vote
              0
              down vote










              up vote
              0
              down vote









              According to Microsoft, this is typical behavior established by the method the file is opened.




              When a source data workbook is linked, the link is established based
              on the way that the workbook was opened. If the workbook was opened
              over a mapped drive, the link is created by using a mapped drive. The
              link remains that way regardless of how the source data workbook is
              opened in the future. If the source data file is opened by a UNC path,
              the link does not revert to a mapped drive, even if a matching drive
              is available. source




              The likely cause is the file being opened differently on the various computers, some using the UNC and the other using a mapped path.






              share|improve this answer












              According to Microsoft, this is typical behavior established by the method the file is opened.




              When a source data workbook is linked, the link is established based
              on the way that the workbook was opened. If the workbook was opened
              over a mapped drive, the link is created by using a mapped drive. The
              link remains that way regardless of how the source data workbook is
              opened in the future. If the source data file is opened by a UNC path,
              the link does not revert to a mapped drive, even if a matching drive
              is available. source




              The likely cause is the file being opened differently on the various computers, some using the UNC and the other using a mapped path.







              share|improve this answer












              share|improve this answer



              share|improve this answer










              answered Jan 14 '15 at 13:39









              CharlieRB

              20.4k44389




              20.4k44389












              • To add a solution to CharlieRB's answer: Try making a shortcut that uses the UNC path on the bothersome machine. It will require human discipline to open the file using that shortcut instead of whatever the user's current method. It would also behoove you to find out what their current method is and try to switch it to a UNC path at some point.
                – Engineer Toast
                Jan 20 '15 at 19:56


















              • To add a solution to CharlieRB's answer: Try making a shortcut that uses the UNC path on the bothersome machine. It will require human discipline to open the file using that shortcut instead of whatever the user's current method. It would also behoove you to find out what their current method is and try to switch it to a UNC path at some point.
                – Engineer Toast
                Jan 20 '15 at 19:56
















              To add a solution to CharlieRB's answer: Try making a shortcut that uses the UNC path on the bothersome machine. It will require human discipline to open the file using that shortcut instead of whatever the user's current method. It would also behoove you to find out what their current method is and try to switch it to a UNC path at some point.
              – Engineer Toast
              Jan 20 '15 at 19:56




              To add a solution to CharlieRB's answer: Try making a shortcut that uses the UNC path on the bothersome machine. It will require human discipline to open the file using that shortcut instead of whatever the user's current method. It would also behoove you to find out what their current method is and try to switch it to a UNC path at some point.
              – Engineer Toast
              Jan 20 '15 at 19:56












              up vote
              0
              down vote













              I have had this issue with a few clients. Both were using a mapped drive to access the file. One user would open the file, it would change the links to %appdata%XLSTART*corresponding file path to mapped drive*



              I addressed this by making Excel open in the mapped drive for these users. Options, Advanced, General, At Startup, open all files in: (put the network path).






              share|improve this answer





















              • We use several mapped drives, often with Excel files from each. Should it be a specific one?
                – RASB
                Mar 12 '15 at 11:30

















              up vote
              0
              down vote













              I have had this issue with a few clients. Both were using a mapped drive to access the file. One user would open the file, it would change the links to %appdata%XLSTART*corresponding file path to mapped drive*



              I addressed this by making Excel open in the mapped drive for these users. Options, Advanced, General, At Startup, open all files in: (put the network path).






              share|improve this answer





















              • We use several mapped drives, often with Excel files from each. Should it be a specific one?
                – RASB
                Mar 12 '15 at 11:30















              up vote
              0
              down vote










              up vote
              0
              down vote









              I have had this issue with a few clients. Both were using a mapped drive to access the file. One user would open the file, it would change the links to %appdata%XLSTART*corresponding file path to mapped drive*



              I addressed this by making Excel open in the mapped drive for these users. Options, Advanced, General, At Startup, open all files in: (put the network path).






              share|improve this answer












              I have had this issue with a few clients. Both were using a mapped drive to access the file. One user would open the file, it would change the links to %appdata%XLSTART*corresponding file path to mapped drive*



              I addressed this by making Excel open in the mapped drive for these users. Options, Advanced, General, At Startup, open all files in: (put the network path).







              share|improve this answer












              share|improve this answer



              share|improve this answer










              answered Mar 12 '15 at 11:08









              Tsmith

              1




              1












              • We use several mapped drives, often with Excel files from each. Should it be a specific one?
                – RASB
                Mar 12 '15 at 11:30




















              • We use several mapped drives, often with Excel files from each. Should it be a specific one?
                – RASB
                Mar 12 '15 at 11:30


















              We use several mapped drives, often with Excel files from each. Should it be a specific one?
              – RASB
              Mar 12 '15 at 11:30






              We use several mapped drives, often with Excel files from each. Should it be a specific one?
              – RASB
              Mar 12 '15 at 11:30












              up vote
              0
              down vote













              I usually open my files via the Explorer window, and got into this issue when I didn't notice the UNC path in the header bar; it used to be the full regular path. I set my shortcuts to the network folders, but they were all created as as UNC paths.



              I opened up a fresh window, navigated to the network drive; all new links would now show up correctly. Killed all old Favorites; new ones now work fine.



              Anil






              share|improve this answer

























                up vote
                0
                down vote













                I usually open my files via the Explorer window, and got into this issue when I didn't notice the UNC path in the header bar; it used to be the full regular path. I set my shortcuts to the network folders, but they were all created as as UNC paths.



                I opened up a fresh window, navigated to the network drive; all new links would now show up correctly. Killed all old Favorites; new ones now work fine.



                Anil






                share|improve this answer























                  up vote
                  0
                  down vote










                  up vote
                  0
                  down vote









                  I usually open my files via the Explorer window, and got into this issue when I didn't notice the UNC path in the header bar; it used to be the full regular path. I set my shortcuts to the network folders, but they were all created as as UNC paths.



                  I opened up a fresh window, navigated to the network drive; all new links would now show up correctly. Killed all old Favorites; new ones now work fine.



                  Anil






                  share|improve this answer












                  I usually open my files via the Explorer window, and got into this issue when I didn't notice the UNC path in the header bar; it used to be the full regular path. I set my shortcuts to the network folders, but they were all created as as UNC paths.



                  I opened up a fresh window, navigated to the network drive; all new links would now show up correctly. Killed all old Favorites; new ones now work fine.



                  Anil







                  share|improve this answer












                  share|improve this answer



                  share|improve this answer










                  answered Jul 24 '15 at 16:06









                  Anil

                  1




                  1






















                      up vote
                      0
                      down vote













                      Using a simple macro I tried to refresh the default file path each time before saving.



                      sub saveme()
                      Application.DefaultFilePath = "blablablabla$"
                      thisworkbook.save
                      end sub()



                      This seems to work.






                      share|improve this answer

























                        up vote
                        0
                        down vote













                        Using a simple macro I tried to refresh the default file path each time before saving.



                        sub saveme()
                        Application.DefaultFilePath = "blablablabla$"
                        thisworkbook.save
                        end sub()



                        This seems to work.






                        share|improve this answer























                          up vote
                          0
                          down vote










                          up vote
                          0
                          down vote









                          Using a simple macro I tried to refresh the default file path each time before saving.



                          sub saveme()
                          Application.DefaultFilePath = "blablablabla$"
                          thisworkbook.save
                          end sub()



                          This seems to work.






                          share|improve this answer












                          Using a simple macro I tried to refresh the default file path each time before saving.



                          sub saveme()
                          Application.DefaultFilePath = "blablablabla$"
                          thisworkbook.save
                          end sub()



                          This seems to work.







                          share|improve this answer












                          share|improve this answer



                          share|improve this answer










                          answered Sep 19 at 12:46









                          user945687

                          1




                          1






























                               

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